Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Library Course Reserves Policy: Home

Fall 2021 Updates

We are now accepting requests for items under ALL 3 loan periods as the library is no longer quarantining returns.

eReserves at CIA Library will still be available. The library will be limited in what we can offer on this guide. eReserves can still link to digital resources already available in our catalog, openly accessible online, or requested, approved, and acquired by the Library Director.

  • Submit a Course Reserves Request form for digital resources you'd like on reserve that are already in the library collection.
  • Email Laura Ponikvar, CIA Library Director, for digital resource requests you'd like the library to acquire for a course.
  • Submit a Resource Request form for any print or physical resource requests you're interested in the library acquiring.

We can no longer scan print library materials unless they follow CIA Library's current copyright guidelines for course reserves. Please request digital resources in lieu of any scanning.

The CIA Library provides course reserve services for CIA degree-program classes at the request of individual CIA faculty.

Please contact Jackie Lagunzad if you have any questions or special requests.

Course Reserves in 4 Steps

Click each tab to expand for more details.

Complete a Course Reserves Request form for each course in a given semester that you wish to have items on reserve. This includes both print and digital resources. You can also provide personal print copies to be returned to you at the end of the semester. 

Instructors are responsible for selecting reserves materials and determining the most appropriate loan period for each print item. Reserves are limited to 20 print items per course due to space constraints.

We strongly encourage faculty to upload the course syllabus or include required reading/viewing on the Course Reserves Request form. This can help us acquire digital items and time manage the processing of materials for your course.

If you're not ready to upload a syllabus or have additional items to add to reserves later, please submit another Course Reserves Request form when ready even if you've already submitted a previous form for the course. There is no limit to the number of Course Reserves Request forms submitted for a single course.

Please submit Reserves Request forms ASAP. We ask faculty to at least have initial requests submitted by the week before the first week of the semester.

If the library does not have a course material you'd like on reserve, do not add it to the Course Reserves Request form.

For print items you'd like the library to add to the collection and put on reserve, please submit a Resource Request form.

For digital items, please email Laura Ponikvar, CIA Library Director, directly.

Please submit Resource Requests ASAP. This will help us with the acquisition of materials for your course and help ensure resources will be available for students in a timely manner.

We process all requests in the order they are received. The library makes every effort to have requests available for students by the first week of the semester. Library staff will pull, process, and shelve print reserve items and post links to digital resources to our eReserves guide. Personal copies must be received before putting on reserve.

For print items on reserve: See CIA reserves lists by course on the Case Catalog. Print reserves will not appear on eReserves guide. Print reserves are kept behind the library circulation desk during the semester. Students can come to the circulation desk and ask library staff for any print reserves they would like to check out.

For digital items on reserve: See our eReserves guide on myCIA. eReserves will not appear on the reserves lists on the Case Catalog. Students can access eReserves on or off campus. If off campus, students will need to log into the CIA proxy server using myCIA credentials for some titles.

Loan period options

Click each tab to expand for more details. 

May be used in the library for three hours. Use this for class texts and required reading assignments. Fines: $1.00/hour overdue.

May be checked out after 4 P.M. and returned the following morning. Depending on day borrowed, materials must be returned by 10 A.M. Mondays-Fridays or 2 P.M. Saturday and Sunday. Will be an IN-LIBRARY loan prior to 4 P.M. This option is best for supplemental materials. Fines: $1.00/hour overdue.

May be checked out at any time during the day and is due in 7 days. Fines: $10.00/day overdue.

If a loan period is not indicated on the form, the IN-LIBRARY loan period will be used.

Important additional notes

Print Reserves

  • Items borrowed from other libraries are not accepted for course reserves. Only CIA Gund Library materials or personally owned materials may go on print reserve.
  • Personal materials owned by instructors will be returned at the end of the semester.
  • As a general rule, reference books, DVDs, and videos restricted to “library use only” cannot be placed on reserve.
  • Please speak to a library staff member if you would like to book videos, DVDs, or Blu Rays for classroom viewing. We can put AV materials on reserve for students to view outside of class.

Digital Reserves

  • There is no defined limit for digital items added to a course on eReserves. We will contact you if we cannot accommodate any requests for digital resources.
  • We cannot upload scans of printed material unless they follow the copyright guidelines below.
  • The library also provides Kindles as another digital format for course reserves. Please see our Kindles for Course Reserves page for more information.

General Information about CIA Course Reserves

  • Items may be placed on reserve for one semester at a time. The library does not have permanent reserves.
  • At the end of each semester, the library staff provides usage statistics to instructors for all items placed on reserve to assist with planning for future courses and reserves lists.
  • Multiple instructors may put the same items on reserve in the same semester. For print items, the library will apply the IN-LIBRARY loan rule in this situation.

Photocopied materials & Digital copies of print materials

The CIA Library makes every effort to comply with current copyright law regarding the use of photocopied material. 

  • Photocopies of items can be placed on reserve one time, but the original copyright notice must be included in the photocopy.  In general, only one photocopy of each item may be on reserve at any time.  If a faculty member wishes to place a photocopy on reserve again, they must provide written permission from the copyright holder.  Library staff may be able to provide assistance in obtaining copyright permission or in investigating other options.
  • In order to be in compliance with Fair Use guidelines, the amount of photocopied material placed on reserve should be a small portion of the total amount of the original work; for example, one chapter of a book or one article.  Course reserves should not be used as a substitute for a course pack.


As with all library circulation records, reserve records for individual patrons are confidential. We are not permitted to provide the names of anyone who has used reserve materials.

library logo

Course Reserves Contact

Profile Photo
Jackie Lagunzad
(216) 421-7443


Stop by the library during open hours to get help and information! See today's hours below.