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Library Course Reserves Policy: Home

Course Reserves Policy

The CIA Library provides course reserve services for CIA degree-program classes at the request of individual CIA faculty.

Please speak with Jackie Lagunzad, the library assistant responsible for course reserves, about any special requests.

Course Reserves in 3 steps

Step 1:  

Complete a library reserves request form for each course each semester you wish to have items on reserve.  Please use the NEW online form, available at: Paper forms are still available in the library and can be submitted in-person or by email to Jackie Lagunzad.

Step 2: 

Indicate your choice of loan period for each item on the list. Please refer the "Loan period options" box below for the loan periods offered. If a loan period is not noted, the IN-LIBRARY loan period will be used.

Step 3: 

Submit the completed form as soon as possible or by the due date indicated in the email correspondence sent before each semester. Library staff will pull any library items and put them on the reserve shelf. Please bring in personal copies before they are put on reserve. Lists are processed in the order they are received.

Loan period options

Options for loan periods are as follows:

  1. IN-LIBRARY = may be used in the library for three hours.  Use this for class texts and required reading assignments.
  2. OVERNIGHT = overnight; may be checked out after 4:00 P.M. and returned the following morning.  This option is best for supplemental materials.
  3. WEEK = may be checked out at any time during the day and is due in 7 days.

If a loan period is not indicated on the form, the IN-LIBRARY loan period will be used.

Course reserves lists online

Students and faculty can view the course reserve lists online using the library’s catalog.  


As with all library circulation records, reserve records for individual patrons are confidential. We are not permitted to provide the names of anyone who has used reserve materials.

Want to request a course material for the library?

Is there a course material not already in the CIA library collection that students are having difficulty accessing? Consider filling out our online form at to request a book or other resource be added to the CIA library's collection.

Important notes to remember

  • Items may be placed on reserve for one semester at a time and the library does not have permanent reserves.
  • Instructors are responsible for selecting the materials to be placed on reserve and for determining the most appropriate loan period for each item.
  • Only CIA Gund Library materials or personally owned materials may go on reserve. Items borrowed from other libraries are not accepted for course reserves. Instructors' personal materials will be returned, unaltered, at the end of the semester.
  • If you will need course materials for multiple courses you are teaching in one semester, please fill out a separate form for each course. 
  • Due to space constraints, reserve lists must be limited to 20 items per course.
  • Reference books, DVDs, Blu Rays, and videos marked "library use only" cannot be place on reserve.
  • Please speak to a library staff member if you would like to book videos, DVDs or Blu Rays for classroom viewing. We can put AV materials on reserve for students to view outside of class.
  • At the end of each semester, the library staff provides usage statistics to instructors for all items placed on reserve, which may be helpful to determine which items are most heavily used by students and to create future reserve lists.
  • Multiple instructors may put the same items on reserve in the same semester. The library will apply the IN-LIBRARY loan rule for these items.

Photocopied materials

The CIA Library makes every effort to comply with current copyright law regarding the use of photocopied material. 

  • Photocopies of items can be placed on reserve one time, but the original copyright notice must be included in the photocopy.  In general, only one photocopy of each item may be on reserve at any time.  If a faculty member wishes to place a photocopy on reserve again, they must provide written permission from the copyright holder.  Library staff may be able to provide assistance in obtaining copyright permission or in investigating other options.
  • In order to be in compliance with Fair Use guidelines, the amount of photocopied material placed on reserve should be a small portion of the total amount of the original work; for example, one chapter of a book or one article.  Course reserves should not be used as a substitute for a course pack.

Course Reserves Contact

Jackie Lagunzad's picture
Jackie Lagunzad
(216) 421-7443


Stop by the library during open hours to get help and information! See today's hours below.

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