Library Course Reserves Policy: Home

Step 1:  

Complete a library reserves request form for each course each semester you wish to have items on reserve.  Please use our online reserves request form. They can also be emailed to Jackie Lagunzad.

Step 2: 

Indicate your choice of loan period for each item on the list. Please refer to our Loan period options below for the loan periods offered. If a loan period is not noted, the IN-LIBRARY loan period will be used.

Step 3: 

Submit the completed form as soon as possible in order for items to be available the first week of class. Lists are processed in the order they are received. Library staff will pull any library items and put them on the reserve shelf. Please bring in personal copies before they are put on reserve. 

Options for loan periods are as follows:

If a loan period is not indicated on the form, the IN-LIBRARY loan period will be used.

• Items may be placed on reserve for one semester at a time. The library does not have permanent reserves.
• Instructors are responsible for selecting the materials to be placed on reserve and for determining the most appropriate loan period for each item.
• Due to space constraints, reserve lists must be limited to 20 items per course.
• Only CIA Gund Library materials or personally owned materials may go on reserve. Items borrowed from other libraries are not accepted for course reserves. Instructors' personal materials will be returned, unaltered, at the end of the semester.
• Looking for a potential course reserve material that is not already in the CIA Library's collection? Consider filling out our Resource Request Form to request a book or other resource be added to the collection.
• As a general guideline, reference books and DVDs and videos restricted to “library use only” cannot be placed on reserve.
• If you will need course materials for multiple courses you are teaching in the same semester, please fill out a separate form for each course. 
• Please speak to a library staff member if you would like to book videos, DVDs or Blu Rays for classroom viewing. We can put AV materials on reserve for students to view outside of class.
• At the end of each semester, the library staff provides usage statistics to instructors for all items placed on reserve, which may be helpful to determine which items are most heavily used by students and to create future reserve lists.
• Multiple instructors may put the same items on reserve in the same semester. The library will apply the IN-LIBRARY loan rule for these items.

The CIA Library makes every effort to comply with current copyright law regarding the use of photocopied material. 

• Photocopies of items can be placed on reserve one time, but the original copyright notice must be included in the photocopy.  In general, only one photocopy of each item may be on reserve at any time.  If a faculty member wishes to place a photocopy on reserve again, they must provide written permission from the copyright holder.  Library staff may be able to provide assistance in obtaining copyright permission or in investigating other options.
• In order to be in compliance with Fair Use guidelines, the amount of photocopied material placed on reserve should be a small portion of the total amount of the original work; for example, one chapter of a book or one article.  Course reserves should not be used as a substitute for a course pack.

As with all library circulation records, reserve records for individual patrons are confidential. We are not permitted to provide the names of anyone who has used reserve materials.